MICE IN GEORGIA / CONFERENCES

Conference planning in Georgia

We coordinate local conference arrangements in Georgia for companies, agencies and business organisations. Venue requirements, delegate accommodation and transfers are developed from the conference agenda, with separate schedules where speakers or accompanying guests need them.

Request a planning proposal

Conference venues and session requirements

We review plenary capacity, breakout space, room layouts and catering requirements when sourcing a venue. Technical needs are identified before selection. This makes the proposed space and local arrangements consistent with the session plan.

Delegate accommodation and transfers

We organise hotel and transport arrangements against delegate arrival and departure times. Speaker transfers and accompanying-guest programmes can follow separate schedules. The local plan identifies meeting points, transfer times and the arrangements agreed for each group.

Programmes before and after the conference

A welcome gathering, shared dinner or city visit can extend the conference programme. We fit these activities around the published sessions and onward travel, with optional formats for delegates who have limited free time.

YOUR STARTING POINT

What to include in your brief

Include estimated delegates, session formats, event dates, venue capacity and room layouts. Flag interpretation, registration support and speaker travel needs early.

All services, supplier availability, scope and pricing are confirmed with the team before booking.

AN IDEA TO BUILD ON

An illustrative conference programme

An illustrative programme, not a fixed package or a record of a past event. Dates, timings and services are tailored to your brief and supplier availability.

An arrival day includes hotel check-in and a welcome gathering. A conference day follows with plenary and breakout sessions; an optional city programme is available to guests staying longer. Registration support, interpretation, AV and specialist production are included only where separately agreed.

What shapes the budget?

Delegate counts, venue capacity, production, interpretation, session formats and transport schedules drive the quotation. Specify registration support separately in the brief.

FROM BRIEF TO DELIVERY

Know what happens next.

01
Share your brief
Tell us your objectives, group size and priorities. Dates and budget can still be undecided. We will clarify the scope with you by email, Telegram or WhatsApp.
02
Review your proposal
Discuss the proposed programme, itemised costs, inclusions and supplier terms with the team. Request any changes through your agreed contact channel.
03
Confirm in writing
Agree the final scope, availability, payment terms and responsibilities in writing. Sending an enquiry does not reserve services or confirm a booking.

BEFORE YOU ENQUIRE

Planning questions, answered.

What information is needed for a conference proposal?

Start with your dates or date range, estimated attendance, agenda outline, venue and technical requirements, accommodation needs and budget. The team can clarify outstanding details before preparing a proposal.

Can we request registration and technical support?

Yes. Specify registration workflow, session formats, AV, interpretation and staffing needs in the brief. The proposal must confirm the support included; these services are not automatically included.

Can speakers and accompanying guests have different schedules?

Include separate arrival, accommodation and activity needs in the brief. These can be assessed alongside delegate logistics.

YOUR NEXT STEP

Start with what you know.

Share your objective, estimated group size and priorities. Flexible dates, an undecided budget or a request for venue advice are all useful starting points.

Build your brief

Corporate teams and agencies welcome · No booking or payment at this stage

Let’s discuss the details.

Share your priorities and preferred dates
Tell us what you would like us to arrange
Keep your request reference for follow-up

Contact the team